Privacy Policy

1. Who We Are

Abyssal Moon Thread is a traditional Japanese sword-forging workshop registered in Japan, located at 1-2-3 Gionmachi Minamigawa, Higashiyama-ku, Kyoto 605-0074. We can be reached at info@abyssalmoonthread.com or by telephone at +81 3-3670-7211.

2. What Personal Data We Collect

We may collect the following categories of personal data when you interact with our website or commission a blade:

• Name, email address, phone number, and postal address (provided when you contact us or place a commission)
• Commission details including blade type, specification preferences, and payment records
• IP address, browser type, and pages visited (collected automatically via server logs and analytics cookies)
• Any other information you choose to provide in correspondence with us

3. How We Use Your Data

We use your personal data only for the following purposes:

• Responding to your enquiries and managing commission agreements
• Processing payments and maintaining financial records required by Japanese law
• Arranging export permits, customs documentation, and shipping logistics
• Improving our website through anonymised analytics data
• Sending you updates related to your commission — and, with your explicit consent, occasional news from the workshop

4. Legal Basis for Processing

We process your data on the following legal grounds: (a) performance of a contract (commission agreements); (b) compliance with legal obligations (export and tax documentation); (c) our legitimate interest in running our business; and (d) your consent, where you have provided it for communications beyond your commission.

5. Data Sharing

We do not sell your personal data. We share it only with: our trusted shipping and logistics partners (as required to complete delivery); the NBTHK for certification purposes (blade-related data only, no payment data); Japanese customs and export authorities; and our payment processor. All third parties are required to handle your data in accordance with applicable privacy law.

6. Data Retention

Commission records are retained for seven years from the date of delivery, as required by Japanese accounting law. Analytics and server log data is retained for no more than 14 months. You may request deletion of data not subject to a legal retention requirement at any time.

7. Your Rights

Depending on your jurisdiction, you may have the right to access, correct, delete, or export your personal data. To exercise any of these rights, contact us at info@abyssalmoonthread.com. We will respond within 30 days.

8. Cookies

We use cookies on this website. Please read our Cookie Policy for full details.

9. Changes to This Policy

We may update this Privacy Policy from time to time. The effective date at the top of the page will always reflect the most recent version. Continued use of our website after an update constitutes acceptance of the revised policy.

10. International Data Transfers

If you are located outside Japan, we may transfer your personal data internationally as necessary to fulfil your commission (for example, to arrange shipping logistics or coordinate with international customs authorities). We ensure that such transfers occur only to countries with an adequate level of data protection or under legally binding mechanisms such as Standard Contractual Clauses. By submitting your data, you consent to these transfers to the extent required for performance of our services.

11. Automated Decision-Making

We do not use automated decision-making (e.g. algorithms or machine learning) to make decisions that significantly affect you. All commission decisions, pricing, and quality assessments are made by our human craftspeople.

12. Data Breach Notification

In the unlikely event of a data breach that compromises your personal information, we will notify affected individuals without undue delay and in accordance with applicable law. Such notification will include details of the breach, the personal data affected, and the measures we are taking to mitigate harm.

13. Children's Privacy

This website is not directed at individuals under the age of 18. We do not knowingly collect personal data from children. If we become aware that a child has provided us with personal data, we will delete such data promptly and take steps to remove it from our records.

14. Contact

For privacy-related enquiries: info@abyssalmoonthread.com — 1-2-3 Gionmachi Minamigawa, Higashiyama-ku, Kyoto 605-0074, Japan.